Privacy policy

Read about data security, protection of personal information etc. on the homepage foodcontest.eu.

This Privacy policy has been laid down by International Food Contest (collectively called “IFC”, “we”, “us” or “ours” in this privacy policy declaration) and applies to the operations of IFC.

About International Food Contest

IFC is the organiser of the event International Food Contest.

In connection with the running of the operations of IFC we collect and use personal information with a view to fulfilling the purposes described in this Privacy policy. IFC is the data controller in relation to the processing of personal information for these purposes.

If you have any questions relating to the Privacy policy or to the processing of personal information by IFC in the course of our operations, you may contact us here:

International Food Contest
13, Agro Food Park
DK 8200  Aarhus N

E-mail: ifc@foodcontest.eu

Data security matters to us

For us, the responsible handling of personal information collected in the course of the operations of our organisation is essential for our objectives and reputation. This Privacy policy describes how your personal information is collected and used when you deal with IFC, and how you may request insight in your own personal information.

What is regarded as personal information

Personal information is any information about an identified or identifiable physical person. An identifiable physical person is a person who, directly or indirectly, may be identified, especially by means of an identifier, i.e. a name, an identification number or one or more elements which are unique for the identity of a given person.

What type of personal information about you are we processing?

The information we collect about you, will be used for various purposes in connection with your business relationship and the operations of the IFC.

Not supplying IFC with personal information may result in the IFC not being able to fulfil our duties in relation to the implementation of the event IFC.

IFC only collects and processes ordinary personal information.

IFC will collect information in the following situations:

  • Visitors to foodcontest.eu
  • Registration of products for the exhibition
  • Registration of judges
  • Awards sponsoring

IFC collects and processes information about visitors to foodcontest.eu in two ways:

  • When the visitor himself supplies information
  • By using cookies (see our cookie policy)

Specifically, we collect:

Visitors to foodcontest.eu

  • IP address

Registration of products for the exhibition

  • First name, middle name(s) and surname
  • Email address
  • Telephone number
  • Company name
  • Company address
  • Information about products registered

Registration of judges

  • First name, middle name(s) and surname
  • Email address
  • Company/organisation name
  • Information about the class number for which the judge has registered

Awards sponsoring

  • First name, middle name(s) and surname
  • Email address
  • Telephone number
  • Company name
  • Company address
  • Company logo

Information concerning our suppliers and business partners

Information which you give us in connection with entering into a supply or cooperation contract, including contact information (job, job title, first name, middle name(s), surname, address, telephone number and email address), information which you give us concerning your preferences in relation to marketing or communication, as well as information which you give us if you contact us with a question, in order to report a problem or in general when you contact us as part of our cooperation.

Information which we collect and process when you visit our homepage

Information about the way you navigate to and on our homepages, information about your computer, device and browser, including in some instances your IP address, browser type and other hardware and software information. If you access our homepage from a mobile device, we may also collect a unique identification number assigned to your device.

Use of your personal information

IFC processes your personal information with a view to fulfil the purposes indicated. Please note that not all purposes indicated, categories of information, recipients of information or types of processing information may be applicable to your case.

IFC only processes your personal information to the extent required in relation to your supply contracts or partnerships (as required in each individual case) or in accordance with current law.

Administration of supplier and partner relations - IFC processes your personal information in relation to the administration of supplier and/or business partner relations where you are a supplier or a business partner or a contact person with a supplier or a business partner with whom IFC works as part of the operations of our organisation, including maintenance of our registers with information about our contact persons with our suppliers and business partners.

Running and maintenance of our homepages – Procurement of our online services, including support of the continued assessment and improvement of our homepages.

Observance of current laws and rules

Observance of laws and rules to which IFC is submitted in connection with the operations of the company or for the fulfilment of various reporting or information duties resting with IFC.

IFC does not use your personal information for making decisions solely based on automatic processing, including profiling.

IFC strives to ensure that all personal information which we process is correct and updated. We therefore ask you to always inform us of any changes in your circumstances (i.e. change of email address or payment information) so that we may ensure the information always being correct and updated.

Legal basis for processing of your personal information

Basically, IFC processes information about you on the following basis: (1) You have consented to the processing of your personal information for one or more specific purposes (GDPR art. 6, subsection 1, letter a, (2) entering into or fulfilling your membership contract with IFC (GDPR art. 6, subsection 1, letter b), (3) consideration to the legal interests of IFC, i.e. the above purposes (GDPR art. 6, subsection 1, letter f), and/or (4) fulfilling a legal obligation to which IFC is submitted (GDPR art. 6, subsection 1, letter c). Furthermore, there may be situations where we process your personal information with a view to a third party’s legal interests in relation to purposes described above unless consideration of your interests weighs more heavily (GDPR art. 6, subsection 1, letter f).

Sharing personal information

IFC only passes on information when it is necessary for the operations of our company.

Furthermore, IFC may pass on and/or hand over your personal information to other suppliers and/or service providers in connection with the ordinary operations of our organisation.

To the greatest extent possible, IFC strives to limit the passing on of personal information in a personally identifiable format in order to limit the number of cases where information is passed which may identify your person.

IFC does not pass on your personal information unless it is required in order for us to carry out our business or fulfil your requirements.

IFC shares your personal information with

  • Our provider of IT services
  • Third parties outside the EU/EEA

IFC also shares your personal information with companies in countries outside the EU/EEA, e.g. Google. The basis for transfer is certification under the EU-US Privacy Shield, ref. the protection regulation art. 45. You may read more about the EU-US Privacy Shield at privacyshield.gov

Data integrity and security

Personal information is kept no longer than required for fulfilling the purposes for which it was collected unless keeping it is required in order to fulfil national legal requirements, including the mandatory storage periods in connection with accounts etc.

It is the policy of IFC to protect personal information by taking sufficient technical and organisational security measures. When there is no longer any need for your personal information, we shall ensure that it is safely deleted.

Your rights

You have at any time the right to claim your rights according to the data protection legislation in force at the time in question. Among other things you may ask for insight into the personal information which IFC has, as well as you may oppose the processing of the information. Furthermore, you may ask for correction or deletion of any incorrect information about yourself, to withdraw your consent to the processing of your personal information as well as claim your rights as far as data portability is concerned.

If you wish to claim one or more of your rights, please contact us at ifc@foodcontest.eu. Your claim will be treated in accordance with the data protection legislation in force at the time in question.

If you have any complaints about the way in which IFC processes your information, please contact

Datatilsynet (The Danish Data Protection Authority)
28, Borgergade, 5th floor
DK 1300  Copenhagen K

Email: dt@datatilsynet.dk

Updates

IFC evaluates and updates this Privacy policy on an ongoing basis. Therefore, you should at regular intervals check this Privacy policy for changes which may be of importance for the processing or your personal information.

14th December 2020